E-Way Bill Generation: Complete Guide to Generate & Download E-way Bill
The E-Way Bill System is a crucial part of GST compliance in India. It ensures smooth movement of goods and helps businesses avoid penalties. This guide explains how to generate and download an e-way bill easily.
What is E-Way Bill?
An E-Way Bill is an electronic document required for the movement of goods worth more than a specified amount under GST. It contains details of the consignor, consignee and transporter. Generating an E-Way Bill is mandatory for inter-state and certain intra-state transactions. For businesses that frequently transport goods, managing cash flow becomes critical. A Business Loan can help cover operational costs, ensure timely payments to suppliers and maintain smooth logistics while complying with GST requirements.
Also Read: What is Business Guide: A Complete Guide
Why is E-Way Bill Generation Important?
E-Way Bill generation offers several benefits. It ensures compliance with GST regulations and facilitates the smooth movement of goods across states. By reducing the chances of penalties and delays, it helps businesses avoid unnecessary costs. Additionally, it provides transparency in the supply chain, which strengthens trust and efficiency. For businesses managing frequent consignments, planning finances is equally important. Using a Business Loan EMI Calculator can help estimate repayment schedules and maintain healthy cash flow while meeting compliance requirements.
Prerequisites for Generating an E-Way Bill
Before generating an E-Way Bill, certain details and documents must be ready to ensure a smooth process. A valid GSTIN for both the supplier and recipient is essential, as it confirms registration under GST. You also need an invoice or bill of supply that clearly states the value and description of goods being transported. For road transport, the vehicle number must be accurate and updated to avoid compliance issues. Additionally, if a transporter is involved, their unique transporter ID is required. Having these details prepared in advance helps prevent delays and ensures that the E-Way Bill is generated without errors.
Also Read: State Goods and Services Tax: Meaning and How is SGST Calculated?
Step-by-Step Guide to E-Way Bill Generation on GST Portal
- Visit the official E-Way Bill portal and log in using your credentials
- Navigate to 'Generate New' under the E-Way Bill option
- Enter transaction details, such as invoice number, invoice date, value, HSN codes and GSTIN of parties
- Provide transporter details such as transporters ID and vehicle number
- Submit the form to generate the E-Way Bill
- Download and print the E-Way Bill for reference
Other Ways to Generate E-Way Bill
Apart from the GST portal, you can generate E-Way Bills using SMS or API/bulk upload method.
Generate E-Way Bill Using SMS
- Register your mobile number on the E-Way Bill portal
- Send SMS in the prescribed format to the designated number
- Receive confirmation and E-Way Bill number via SMS
Generating E-Way Bill via API or Bulk Upload
Businesses with large consignments can use API integration or bulk upload facilities to generate multiple E-Way Bills efficiently.
How to Download Your E-Way Bill
- Log in to the E-Way Bill portal
- Go to 'Reports' and select 'E-Way Bill'
- Enter the E-Way Bill number and select the date range
- Click 'Download' to get a PDF version
- Save the PDF for your records
How to Register on the E-Way Bill Portal
- Visit the E-Way Bill portal
- Click on 'Registration' and select 'E-Way Bill Registration'
- Enter GSTIN and verify with OTP sent to registered mobile number/e-mail
- Create username and password for future logins
- After registration, you can generate, track and manage E-Way Bill through your account
Validity Period & When to Generate an E-Way Bill
The validity of an E-Way Bill depends on the distance to be covered. For example, one day for up to 100 km and additional days for every 100 km thereafter. Generate the bill before goods start moving.
Common Errors to Avoid During E-Way Bill Generation
- Entering incorrect GSTIN
- Providing wrong vehicle numbers
- Using future date for invoice
- Missing transporter details
Penalties for Non-Compliance with E-Way Bill Rules
Failure to generate or carry an E-Way Bill can lead to penalties and detention of goods. The fine can be equal to the tax amount or higher depending on the offence.
Final Thoughts
Generating an E-Way Bill is essential for GST compliance and smooth business operations. Ensure timely generation to avoid penalties. Apply now for a loan to manage your working capital needs and keep your business running efficiently.
FAQs
Q.1. What is an E-Way Bill and who needs to generate it?
A. An E-Way bill is required for movement of goods above a certain value under GST. Both registered suppliers and transporters must generate it.
Q.2. How can I generate an E-Way bill if I am an unregistered transporter?
A. Unregistered transporters can enrol on the E-Way Bill portal and generate bills using their transporter ID.
Q.3. Can I generate multiple E-Way Bills at once?
A. Yes, businesses can use bulk upload or API integration to generate multiple e-way bills simultaneously.
Q.4. What details are required to generate an E-Way Bill accurately?
A. You need GSTIN, invoice details, vehicle number, and transporter ID for accurate generation.
Q.5. How do I download and print my E-Way Bill?
A. Log in to the portal, search for your bill, and download the PDF to print.
Disclaimer:
The content presented on this page, including images and factual information, is intended solely as a summary derived from publicly available sources. GHFL/GFL (“Company”) does not claim ownership of such information, nor does it represent that the Companies have exclusive knowledge of the same. While efforts are made to ensure accuracy, there may be inadvertent errors, omissions, or delays in updating the content. Users are strongly encouraged to independently verify all information and seek expert advice where necessary. Any decisions made based on this content are solely at the discretion and responsibility of the user. Godrej Capital and its affiliates assume no responsibility for any loss or damage that may result from the use of or reliance on the information provided herein.
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